We updated our Privacy and Cookies Policy on May 9, 2018. The updated policy with changes is effective from May 23, 2018. The old policy which can be found here still applies to all Refeasy services from now until the start of the new policy on May 23, 2018.
We are Refeasy Limited. We own and operate this website. Our contact details are on the website. Please contact us if you have any questions or feedback about this policy.1.2
We are registered with the Information Commissioner’s Register of Data Controllers under number ZA225630.
This policy tells you how we deal with your “personal data” (i.e. technical term for information about any identified or identifiable living person). Please read on to find out what kinds of personal data we collect, how we use and protect it, to whom we disclose it and how you can access and rectify it.2.2
Please do not use our website unless you are completely happy with this policy. If you do use our website, we will assume that you do accept it.
It may well do without giving you prior notice and so you should check it whenever you visit our website. Revision versions of this policy will be posted on our websites at least 14 days before the effective date. Where appropriate, such policy changes may be communicated with you via your registered e-mail address. We will assume you agree to the revised policy if you use our website after the effective date shown at the top of the policy.
We collect and store the information which you give us via forms on our website - such as your title, name, username, address, e-mail address, phone number, role, answer to security question, subscription details, marketing preferences; your referee name, address, e-mail address and phone number; your recruiter, educational institution, address, e-mail address and phone number and so on - or when communicating with us by e - mail or in some other way.4.2
We may receive and store certain information automatically when you interact with us. Examples include the internet protocol (IP) address used to connect your computer to the internet, connection information such as browser type and version, information about your mobile or other device including device-type and device identifier, operating system and platform, a unique reference number linked to the data you enter on our system, login details, clickstream data, details of your activity on our websites with date / time stamps including the pages you visited, searches you made and services purchased.4.3
We may collect personal information about you from third parties, for example in information contained in references or recommendation letters uploaded to our site by referees and also where users supply referee / recruiter name and contact details to enable requests for and forwarding of references or recommendation letters. This also includes personal information uploaded on reference and recommendation letter templates by recruiters.
Cookies are widely used to make websites work, or work more efficiently, as well as to provide information to the website owner or others. Session cookies are temporary cookies that remain in the cookie file of your browser only until your browser is closed. They allow websites to link your actions during a browser session. Persistent cookies stay in the cookie file of your browser for longer (though how long will depend on the lifetime of the specific cookie). For further information on cookies, including how to use your browser to block them and how to delete cookies already stored on your device, visit: www.allaboutcookies.org.5.3
Cookies are used on this website for the following purposes:
By continuing to use our website, having seen our cookie notice, we assume that you consent to use of the cookies outlined above.
We use your personal data to provide our services, e.g. send service messages, process payments and/or fulfil orders.6.2
If you are a referee / recruiter, we may use your contact details to enable the user to send you requests for references or recommendation letters. Please contact us immediately by email to firstname.lastname@example.org if you don’t wish your information to be used in this way or if you want us to delete your details.6.3
We use your personal data to help us communicate with you effectively should you try to contact us via our website.6.4
If you have given permission on our website, we may use your personal data to send you emails (or other communications such as mail, phone or SMS) with details of our or third party goods or services which may be of interest to you including information about special offers or promotions.6.5
We retain personal data from closed accounts in order to comply with legal obligations, enforce our terms and conditions, prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigations and take other actions as permitted by law.6.7
We may access, remove, alter, store or otherwise use any personal data if we have reason to believe that it breaches our terms and conditions, or that such steps are necessary to protect us or others, or that a criminal act has been committed, or if we are required to do so by law or appropriate authority.
Security is a high priority for us. We take appropriate precautions to protect personal data.7.2
E-mail and other electronic communications are not secure if they have not been encrypted. Your communications will pass through a number of network nodes before they reach us. So we do not accept responsibility for any unauthorised access to or loss of personal data that stems from a cause beyond our control. Nor can we be held responsible for the actions or omissions of other users or third parties who may misuse your personal data which they collect from the website.
Your date and time of last log-in may be shown to other users, for example so that they can see if and when you uploaded or accessed a reference or recommendation letter.8.2
If you are a candidate, your contact details may be provided to referees to enable them to contact you with any queries relating to your request for a reference or recommendation letter.8.3
If you are a referee, your contact details may be provided to recruiters to enable them to contact you with any queries relating to the reference or recommendation letter you have given.8.4
If you are a recruiter, your contact details may be provided to referees relating to provided reference or recommendation letters shared with you by the candidate.8.5
Payment details including credit card numbers are supplied direct to our payment partner mentioned on our website. We do not receive such information. To ensure your details are not being used without consent, your personal data may be supplied by our payment partners to relevant third parties including credit reference and fraud prevention agencies, who may keep a record of that information.8.6
We may allow access to your personal data by third parties who supply us with a service. Examples include e-commerce platform providers, website hosts, content delivery networks and businesses which assist us in undertaking communications or monitoring our website.8.7
We may disclose personal data so far as reasonably necessary:
We may store or transfer personal data outside the European Economic Area (EEA) for the purposes stated in this policy. If so, we will of course comply with the applicable laws relating to data transfer outside the EEA.8.8
Except as otherwise specifically included in this policy, this document addresses only the use and disclosure of information we collect from you. If you disclose your information to third parties, whether they are suppliers of services on our website (e.g. payment providers) or other websites, different rules will apply to their use or disclosure of your information. Please check their privacy policies carefully.
You have the opportunity to access, modify, delete or request changes to the personal information processed via our Website, Apps, Services, third party websites or where applicable by law. We may charge an administration fee in line with data protection laws and we may also require appropriate evidence of identity. Note that you may be able to rectify certain aspects of your personal data within your account on our service (if applicable).9.2
For information about your rights under UK data protection laws, see the website of the UK Information Commissioner.